Administrative Assistant (m/f/d)

The Franconian International School e.V. (FIS) is a private all-day school in Erlangen with more
than 200 staff members. Approximately 800 students are enrolled in the Early Years, Primary
School, and Secondary School, graduating with either the International Baccalaureate Diploma or
the FIS High School Diploma
Join our team as

Administrative Assistant

• Starting: As soon as possible (flexible start date)
• Employment Type: Full-time, 40 hours/week
• Contract Type: 2 years

Your Responsibilities:

• Serve as the welcoming first point of contact for visitors, parents, and staff
• Act as the school’s Toddle (Learning Management System) specialist, supporting setup, maintenance, and family onboarding
• Support student and school documentation, including transcripts, records, and course coordination, and liaison with the parent teacher organization
• Assist with attendance, front office processes, and daily cash management
• Organize substitute coverage during staff absences
• Maintain and update content on the school website, intranet, and newsletter, and manage photos for school publications and marketing materials

Your Profile

• Strong organizational skills and attention to detail
• Excellent English communication skills (German is a plus)
• Comfortable working independently with digital tools and platforms, with the ability to quickly learn new systems
• Collaborative team player with a proactive, service-oriented mindset
• Prior administrative or communications experience is an advantage

What we offer

• An initial two-year employment contract, with the clear intention of offering a permanent position afterwards
• A modern, forward-thinking, and international work environment with flat hierarchies and a supportive team culture
• A competitive salary, transportation allowance, generous contribution to a company pension scheme, 30 days of annual leave plus 2 personal days, and additional time off on Christmas Eve and New Year’s Eve
• Attractive benefits including JobRad leasing, professional development opportunities, EGYM Wellpass membership, job ticket, Corporate Benefits and on-site parking

Please note

• If you currently reside or if you are planning to move to the Erlangen / Nuremberg area, please note this clearly in your application.
• Please submit your application online by clicking the “Apply Now” button.

Apply now